A calendar and scheduling manager owns the scheduling function for an executive or team - managing complex calendars, coordinating meetings, and ensuring time is allocated to the right priorities.
A great Calendar & Scheduling Manager does not just complete tasks. They own a function that directly frees you to grow. Here is what that looks like in a scaling business:
01Own and manage a complex executive or team calendar
02Coordinate meeting scheduling across multiple stakeholders and time zones
03Prioritize and protect time for high-value activities
04Prepare meeting agendas and briefings
05Handle rescheduling and conflict resolution with professionalism
How this hire moves your business forward: Time is the most valuable resource of any executive or high-performing team. A dedicated scheduling manager ensures time is protected for the work that matters most.
Why LatAm
Why LatAm Produces Great Calendar & Scheduling Managers.
LatAm calendar and scheduling managers are experienced with complex multi-timezone scheduling and executive calendar management. Strong English communication and professionalism are standard.
The timezone overlap with the US is strong. LatAm professionals work within 1 to 3 hours of US Eastern time, so there is no async lag, no late-night handoffs, and no communication gap.
Skills & tools
Know What a Great Calendar & Scheduling Manager Actually Brings to the Table.
Beyond the resume, here are the skills, tools, and traits that separate strong performers from strong interviewers.
Hard Skills
Calendar management
Multi-stakeholder scheduling
Meeting preparation
Conflict resolution and rescheduling
Time protection and prioritization
Common Tools
Google Calendar / Outlook
Calendly / Acuity
Zoom / Google Meet
Slack
Notion / Trello / ClickUp/ Monday
Soft Skills & Traits
Organized and systematic
Proactive time protector
Professional communicator with all scheduling counterparts
Calm with last-minute changes
Reliable and consistent
Compensation
What You Can Expect to Pay.
Based on Sur market data and regional benchmarks. Figures reflect total cash compensation.
Seniority
US Annual
LatAm Annual
You Save
Entry
$42,000
$16,800
$25,200 / yr
Mid level
$55,000
$22,800
$32,200 / yr
Senior
$70,000
$30,000
$40,000 / yr
Spot the right hire
What to Look For, and What to Watch Out For.
Green Flags
Calendar is always up to date and conflicts are resolved proactively
Protects the executive's strategic time without being asked
Handles rescheduling professionally without creating relationship friction
Meeting materials are prepared and distributed in advance
Red Flags
Reactive scheduler who only manages requests as they come in
Allows calendar fragmentation that leaves no time for deep work
Cannot handle multi-timezone scheduling complexity without errors
Our process
Our Process for This Role.
We do not post and wait. Every Calendar & Scheduling Manager search we run is built from scratch around your business, your stage, your team, and your goals. And at every step, we are thinking about how this hire helps you grow.
1
Onboarding Call
We start by understanding what you actually need.
2
Role Scoping and Assessment Design
We build a precise role profile and design the custom skills assessment before we search for anyone.
3
Sourcing
We source actively across LatAm and the Caribbean and through our network.
4
Prescreening and Phone Screen
Every candidate is internally screened then put through an English phone screen.
5
Your Shortlist
3 to 5 candidates delivered early in the process with background, audio clip, and our team's recommendation.
6
Skills Assessment
Shortlisted candidates take a custom assessment built to replicate the actual work of the role.
7
Hire and Guarantee
We support the offer, help structure compensation for retention, and back every placement with a 90-day guarantee.