A travel coordinator manages all aspects of business travel - booking flights, hotels, ground transportation, and itineraries to ensure seamless travel experiences.
A great Travel Coordinator does not just complete tasks. They own a function that directly frees you to grow. Here is what that looks like in a scaling business:
01Book flights, accommodations, and ground transportation for travelers
02Build detailed travel itineraries with all logistics organized
03Monitor travel and adjust plans when disruptions occur
04Manage travel budgets and ensure compliance with travel policies
05Handle visa applications, expense reporting, and travel documentation
How this hire moves your business forward: Travel planning is time-consuming and high-stakes when things go wrong. A travel coordinator ensures everyone travels smoothly and no one is scrambling at the airport.
Why LatAm
Why LatAm Produces Great Travel Coordinators.
LatAm travel coordinators are experienced with US corporate travel platforms and international travel logistics. Many have managed complex multi-leg itineraries for US-facing businesses and executives.
The timezone overlap with the US is strong. LatAm professionals work within 1 to 3 hours of US Eastern time, so there is no async lag, no late-night handoffs, and no communication gap.
Skills & tools
Know What a Great Travel Coordinator Actually Brings to the Table.
Beyond the resume, here are the skills, tools, and traits that separate strong performers from strong interviewers.
Hard Skills
Flight and accommodation booking
Itinerary management
Travel disruption management
Budget and policy compliance
Visa and documentation coordination
Common Tools
Concur / TripActions / Navan
American Express Travel / Amex GBT
Google Workspace
Slack
Booking platforms
Soft Skills & Traits
Organized with complex logistics
Proactive about potential disruptions
Calm when travel goes wrong
Detail-oriented about itinerary accuracy
Cost-conscious
Compensation
What You Can Expect to Pay.
Based on Sur market data and regional benchmarks. Figures reflect total cash compensation.
Seniority
US Annual
LatAm Annual
You Save
Entry
$42,000
$16,800
$25,200 / yr
Mid level
$55,000
$22,800
$32,200 / yr
Senior
$72,000
$31,200
$40,800 / yr
Spot the right hire
What to Look For, and What to Watch Out For.
Green Flags
Itineraries are complete, accurate, and delivered well in advance
Monitors active travel and proactively handles disruptions
Cost-conscious without sacrificing traveler experience
Handles last-minute changes without creating chaos
Red Flags
No experience with corporate travel platforms
Only books without monitoring active travel
Cannot handle international visa and documentation coordination
Our process
Our Process for This Role.
We do not post and wait. Every Travel Coordinator search we run is built from scratch around your business, your stage, your team, and your goals. And at every step, we are thinking about how this hire helps you grow.
1
Onboarding Call
We start by understanding what you actually need.
2
Role Scoping and Assessment Design
We build a precise role profile and design the custom skills assessment before we search for anyone.
3
Sourcing
We source actively across LatAm and the Caribbean and through our network.
4
Prescreening and Phone Screen
Every candidate is internally screened then put through an English phone screen.
5
Your Shortlist
3 to 5 candidates delivered early in the process with background, audio clip, and our team's recommendation.
6
Skills Assessment
Shortlisted candidates take a custom assessment built to replicate the actual work of the role.
7
Hire and Guarantee
We support the offer, help structure compensation for retention, and back every placement with a 90-day guarantee.
Common Questions About Hiring a Travel Coordinator.
1-2 weeks typically. Most placements are made within 21 days of the onboarding call.
Most LatAm professionals work within 1 to 3 hours of US Eastern time.
All Sur placements speak fluent English. We screen for language ability on every search. High business English required (stakeholder-facing).
A LatAm travel coordinator delivers the same logistics management as a US-based hire at significantly lower cost. US and international travel experience is standard.
If your hire does not work out within the first 90 days for any reason, we replace them at no additional cost.
Yes. Travel and expense management are closely related and most travel coordinators handle both.
For light travel, an EA or VA can cover it. For executives who travel frequently or for companies with multiple travelers, a dedicated coordinator delivers better outcomes.
Ready to Hire a Travel Coordinator Who Actually Moves the Needle?
Let us design the role together and find you the right person from LatAm.