An executive administrator combines high-level administrative support with operational coordination - supporting one or more executives while also managing processes and teams.
A great Executive Administrator does not just complete tasks. They own a function that directly frees you to grow. Here is what that looks like in a scaling business:
01Provide comprehensive administrative support to senior executives
02Manage executive communications, calendar, and travel
03Coordinate cross-functional projects and initiatives on behalf of executives
04Manage and develop the administrative support team
05Oversee administrative processes and ensure they run efficiently
How this hire moves your business forward: An executive administrator is a force multiplier for a senior leader. They combine personal executive support with broader operational impact, making them one of the most leveraged hires at the admin level.
Why LatAm
Why LatAm Produces Great Executive Administrators.
LatAm executive administrators combine executive support skills with operational management capability. Many have worked directly with US C-suite executives and managed administrative teams.
The timezone overlap with the US is strong. LatAm professionals work within 1 to 3 hours of US Eastern time, so there is no async lag, no late-night handoffs, and no communication gap.
Skills & tools
Know What a Great Executive Administrator Actually Brings to the Table.
Beyond the resume, here are the skills, tools, and traits that separate strong performers from strong interviewers.
Hard Skills
Executive-level administrative support
Calendar and communication management
Cross-functional project coordination
Administrative team management
Process management
Common Tools
Google Workspace / Microsoft 365
Slack
Zoom
Notion / Asana
DocuSign
Soft Skills & Traits
Exceptionally organized
Executive presence
Strong people manager
Discreet with sensitive information
Proactive strategic thinker
Compensation
What You Can Expect to Pay.
Based on Sur market data and regional benchmarks. Figures reflect total cash compensation.
Seniority
US Annual
LatAm Annual
You Save
Entry
$55,000
$21,600
$33,400 / yr
Mid level
$72,000
$30,000
$42,000 / yr
Senior
$90,000
$39,600
$50,400 / yr
Spot the right hire
What to Look For, and What to Watch Out For.
Green Flags
Has supported C-suite executives and managed or coordinated an administrative team
Operates strategically, not just executionally
Handles sensitive executive information with complete discretion
Develops the administrative team, not just manages tasks
Red Flags
Strong executive assistant who has never managed others
Operational breadth without executive support depth
Cannot represent the executive in cross-functional settings
Our process
Our Process for This Role.
We do not post and wait. Every Executive Administrator search we run is built from scratch around your business, your stage, your team, and your goals. And at every step, we are thinking about how this hire helps you grow.
1
Onboarding Call
We start by understanding what you actually need.
2
Role Scoping and Assessment Design
We build a precise role profile and design the custom skills assessment before we search for anyone.
3
Sourcing
We source actively across LatAm and the Caribbean and through our network.
4
Prescreening and Phone Screen
Every candidate is internally screened then put through an English phone screen.
5
Your Shortlist
3 to 5 candidates delivered early in the process with background, audio clip, and our team's recommendation.
6
Skills Assessment
Shortlisted candidates take a custom assessment built to replicate the actual work of the role.
7
Hire and Guarantee
We support the offer, help structure compensation for retention, and back every placement with a 90-day guarantee.
Common Questions About Hiring a Executive Administrator.
2-3 weeks typically. Most placements are made within 21 days of the onboarding call.
Most LatAm professionals work within 1 to 3 hours of US Eastern time.
All Sur placements speak fluent English. We screen for language ability on every search. High business English required (stakeholder-facing).
A LatAm executive administrator delivers both executive support and operational management at significantly lower cost. This is a high-value hire for senior leaders who need both personal support and team management.
If your hire does not work out within the first 90 days for any reason, we replace them at no additional cost.
An EA focuses on personal executive support. An executive administrator has broader operational scope including team management and process ownership.
Depends on scope. If primarily supporting the CEO, they should report directly. If managing a broader admin function, the COO is often the right reporting line.
Ready to Hire a Executive Administrator Who Actually Moves the Needle?
Let us design the role together and find you the right person from LatAm.