A billing administrator manages the billing and invoicing operations across the business - ensuring invoices go out accurately, payments are tracked, and billing records are clean.
A great Billing Administrator does not just complete tasks. They own a function that directly frees you to grow. Here is what that looks like in a scaling business:
01Create and send invoices to clients and customers accurately and on schedule
02Track and reconcile payment status across all accounts
03Manage billing system records and client billing data
04Handle billing inquiries, disputes, and corrections
05Support month-end billing reconciliation and reporting
How this hire moves your business forward: Billing accuracy is where revenue meets cash. A dedicated billing administrator ensures invoices are correct, go out on time, and payments are tracked without gaps.
Why LatAm
Why LatAm Produces Great Billing Administrators.
LatAm billing administrators are experienced with US billing practices and major billing platforms. They bring accuracy and process discipline to a function where errors are costly.
The timezone overlap with the US is strong. LatAm professionals work within 1 to 3 hours of US Eastern time, so there is no async lag, no late-night handoffs, and no communication gap.
Skills & tools
Know What a Great Billing Administrator Actually Brings to the Table.
Beyond the resume, here are the skills, tools, and traits that separate strong performers from strong interviewers.
Hard Skills
Invoice creation and management
Payment tracking and reconciliation
Billing system administration
Dispute and correction handling
Billing reporting
Common Tools
QuickBooks / NetSuite / FreshBooks
Stripe / PayPal / Payment processors
Excel / Google Sheets
Google Workspace
Slack
Soft Skills & Traits
Highly accurate
Organized with billing records
Professional in client communications about billing
Deadline-driven for invoice schedules
Proactive about payment follow-up
Compensation
What You Can Expect to Pay.
Based on Sur market data and regional benchmarks. Figures reflect total cash compensation.
Seniority
US Annual
LatAm Annual
You Save
Entry
$40,000
$15,600
$24,400 / yr
Mid level
$52,000
$21,600
$30,400 / yr
Senior
$68,000
$28,800
$39,200 / yr
Spot the right hire
What to Look For, and What to Watch Out For.
Green Flags
Invoices are always accurate and sent on schedule
Payment tracking is current and clean - no gaps or unexplained differences
Handles billing disputes professionally without involving management for routine corrections
Billing records are organized and auditable
Red Flags
Frequent invoicing errors that require client corrections
Payment tracking is behind or disorganized
Cannot handle a billing dispute professionally
Our process
Our Process for This Role.
We do not post and wait. Every Billing Administrator search we run is built from scratch around your business, your stage, your team, and your goals. And at every step, we are thinking about how this hire helps you grow.
1
Onboarding Call
We start by understanding what you actually need.
2
Role Scoping and Assessment Design
We build a precise role profile and design the custom skills assessment before we search for anyone.
3
Sourcing
We source actively across LatAm and the Caribbean and through our network.
4
Prescreening and Phone Screen
Every candidate is internally screened then put through an English phone screen.
5
Your Shortlist
3 to 5 candidates delivered early in the process with background, audio clip, and our team's recommendation.
6
Skills Assessment
Shortlisted candidates take a custom assessment built to replicate the actual work of the role.
7
Hire and Guarantee
We support the offer, help structure compensation for retention, and back every placement with a 90-day guarantee.